The purpose of this checklist is to enable us to gather the information and documents required for the incorporation of your Belgian Limited Company (“Besloten Vennootschap – BV” / “Société à Responsabilité Limitée – SRL”).

Use of TAXPATRIA® COMPANY CHECKLIST is subject to our Terms of Use and Privacy Statement. The Terms of Use and the Privacy Statement may be amended from time to time. Please check these documents periodically to inform yourself of any changes. Please note that your use of this application may be subject to review, monitoring, and recording at any time.

1. Company’s name

We will check if your company’s name is still available. If not, we will contact you again to provide an alternative name:

Full name*

Abbreviated name (optional)

Trade name (optional)

2. Registered address

Your company can be registered at your home address, office address, virtual office address or other. Please indicate:

Street*

Number*

Postal box/apartment (optional)

Postal code*

City*

Phone number

3. Language

Your incorporation documents will need to be drafted in Dutch if you register the company in the Flemish Region, and in French if your company’s address is in Wallonia.

Is the company registered in the Brussels Capital Region?*
YesNo
If YES, please indicate the preferred language:
FrenchDutch

4. Activities (objective)

One or more activities can be included, either as a main activity or as an additional activity. Some standard activities like management and real estate investment are automatically included.

Main activity*

Additional

5. Shareholders

A BV/SRL can be established by one or more shareholders (founders):

Private individual(s)
YesNo

If YES:

1.

Name and surname

Belgian national registration number if available

Address

E-mail address

Please provide a scan of your passport or ID card (front/back) and a copy of marriage contract (if applicable).
Passport or ID card
Marriage contract

2.

Name and surname

Belgian national registration number

Address

E-mail address

Please provide a scan of your passport or ID card (front/back) and a copy of marriage contract (if applicable).
Passport or ID card
Marriage contract

Corporate shareholder(s)
YesNo
If YES:

1.

Company name

Company registration number (in Belgium or abroad)

Company address

Please provide a copy of the articles of incorporation and a scan of the passport or ID card (front/back) of every director/manager/shareholder (UBO’s).
Copy of the articles of incorporation

Scan of the passport or ID card

2.

Company name

Company registration number (in Belgium or abroad)

Company address

Please provide a copy of the articles of incorporation and a scan of the passport or ID card (front/back) of every director/manager/shareholder (UBO’s).
Copy of the articles of incorporation

Scan of the passport or ID card

6. Equity

There is no minimum share capital for a BV/SRL, but it is important to establish sufficient financial means. This will be demonstrated in a mandatory financial plan that we will prepare for you as part of the incorporation service.

How will the founders contribute to the company’s equity? You may select one or more options:

In cash

Fully paid-upPartially paid-upPostponed full payment

In this case, it is required to open a special purpose account with a Belgian bank. Please provide us a copy of the bank attestation as soon as the share capital transfer has been made.

In kind (e.g. equipment, know-how, machinery, real estate, etc.)
In this case, please provide a copy of the official audit report (valuation). This type of valuation will need to be provided by a certified auditor in Belgium.

Of services
In this case, please provide a copy of the official audit report (valuation) and the special founders report.

7. Shares

What types of shares will be issued?* (only one option):

Standard (“one share one vote”)Single/multiple voting rightsConditional voting rights Shares without voting rightsSpecial profit-sharing rightsOther (specify)

Regarding the ownership of the shares, is there* (only one option):
Full ownershipUsufructBare ownership of the shares

Regarding the transferability of the shares, are they* (only one option):
Freely transferableLimited transferability

If limited transferability is selected, please clarify
pre-emption rightapproval of other shareholdersapproval of the boardcombinationother

8. Other securities

In addition to shares, other types of securities can be issued (e.g. warrants, bonds, etc.). If this would apply to you, please specify which securities need to be issued:

9. Management

Please select who will be appointed company director/manager (several options can be selected)* :
Normal directorStatutory appointed director (dismissal requires a unanimous vote)Represented (separate authority / multiple signature clause)Appointment of a daily manager

Is the position of the company director/manager (only one option) :
RemuneratedNot remunerated

Director activity status (social security):
The directorship will be my main professional activityThe directorship will be a secondary activity, combined with another professional activity

Please specify the other activity and employer, if applicable:

10. Financial year (accounting period)

The company’s accounting year will normally start on 1/01 and close on 31/12, unless you have a special preference for a different starting/closing date.
YesNo Please indicate the preferred starting date of your financial year The first accounting year after incorporation is normally extended until 31/12 of the following year (as long as the total period is less than 24 months).

11. General shareholder’s meeting

The company’s annual meeting will normally be held on 15 June of the following year, unless you have a special preference for a different date.
YesNo Please indicate the preferred date of your annual meeting

12. Mandatory financial plan

Please be aware that if the company would go bankrupt within 3 years after incorporation due to insufficient funding, the founders can be held personally liable for any incurred losses.
To demonstrate that the company is sufficiently funded at start, it is required for the incorporation to provide a financial plan. To allow us to prepare this, please provide the following information:

Share capital


Estimated turn-over for first 24 months


Charges for office/home office/co-working space and related costs (e.g. rent, electricity, heating, insurance, real estate tax, etc.)


Gross salary of company director(s) and/or staff


Real estate investments (e.g. installation, renovation, etc.)


Other investments (e.g. hardware, software, equipment, etc.)


Loans or credits granted (e.g. bank loan, private funding, etc.)


Cost of company car(s) (e.g. leasing, insurance, fuel, taxes, etc.) or other means of (public) transport


Cost of business travel (e.g. transport, hotel, etc.)


Cost of advertising, marketing, website, etc.


Cost of mobile phone, telecommunication, etc.


Other relevant costs to consider for your business

Please note that an accurate completion of the above questionnaire will support an efficient preparation of the financial plan.

13. Website & email address

Website and/or e-mail address can be included in the articles of incorporation, but it is not mandatory. Do you prefer to include this:

YesNo

14. Prior commitments

Are there any relevant prior commitments before incorporation that would need to be considered on behalf of the company that is to be established? (e.g. previously agreed contracts, purchases, investments, etc.):
YesNo

15. Auditor

The appointment of an auditor is mandatory in case the company would be considered a “large” company (i.e. 50 or more employees, 9 mio EUR turnover, 4.5 mio EUR balance sheet total).

Would the company meet the requirements for the appointment of an auditor:
YesNo

16. Power of attorney

Please confirm if you would like to give power of attorney to TAXPATRIA for the incorporation of the company and any other relevant corporate, tax, VAT and social security registration requirements.

1. I personally confirm the accuracy of all data I have entered and the files I have uploaded.
2. I hereby authorize Taxpatria to proceed with the incorporation of my company and register for this with the relevant public authorities in Belgium.
3. I acknowledge that all required information uploaded in this questionnaire will be processed by Taxpatria in accordance with the GDPR-Directive, and the Taxpatria Privacy Statement available on this website.
4. I acknowledge that Taxpatria cannot be held accountable in case the provided information is incomplete or incorrect. I understand that additional costs may be charged to me if information needs to changed after incorporation.

Please include your e-mail address in order to receive a copy of the filled out checklist*